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Leave for Administrative Faculty

Annual Leave (Vacation Time)

All administrative faculty receive paid annual leave that can be taken for any purpose.  A supervisor may deny a request for leave at a specific time based on business necessity.  Annual leave accrues at the end of each pay period (the 9th or 24th of each month).  An employee must work an entire pay period or be on paid leave to be eligible to accrue annual leave.  Refer to chart below for accrual rates and leave carry-over maximums.

Twelve-month faculty who were employed in the VCCS prior to January 1, 2007 accrue annual leave at the following rate based on years of service:
Years of Service Semi-monthly Accrual Rate Max Carryover Limits
(as of 1/10 annually)
Max Payment Limits
Up to 5 years 4 hours 192 hours (24 days) 192 hours (24 days)
5 years 5 hours 240 hours (30 days) 240 hours (24 days)
10 years 6 hours 288 hours (36 days) 288 hours (36 days)
15 years 7 hours 336 hours (42 days) 288 hours (36 days)
20 years 8 hours 384 hours (48 days) 336 hours (42 days)
25 years 9 hours 432 hours (54 days) 336 hours (42 days)

Presidents and Vice Presidents are given 160 hours (20 days) of annual leave on January 10.  When they have 15 years of service, the amount of annual leave given will be as indicated above.  For executive-level employees who start employment at any time other than January, the amount of annual leave given will be pro-rated on a per pay period basis.

All annual leave in excess of the maximum allowed shall be carried over beyond January 1 of each year. However, the excess leave must be used by July 9th of the same calendar year. The remaining excess hours will be converted to sick leave on an hour-for-hour basis as of July 10, except for participants in the Virginia Sickness and Disability Program (VSDP).

Presidents, administrative/professional faculty, and twelve-month teaching faculty hired after January 1, 2007, receive leave in accordance to the following chart:

  Up Front, Upon Hire Accrual Per Pay Period Worked Maximum Accrual Per Year Maximum Carry Forward Limit
(as of 1/10 annually)
Maximum Payment Limit
Presidents 120 hours
(15 days)
10 hours 240 hours
(30 days)
240 hours
(30 days)
240 hours
(30 days)
Executives, Senior Administrators 96 hours
(12 days)
8 hours 192 hours
(24 days)
192 hours
(24 days)
192 hours
(24 days)
Administrators, 12-month teaching faculty 84 hours
(10.5 days)
7 hours 168 hours
(21 days)
168 hours
(21 days)
168 hours
(21 days)


Traditional Sick Leave

Administrative faculty who do not participate in VSDP accrue sick leave at the rate of 5 hours per pay period.  Sick leave accrues at the end of each pay period (9th and 24th of each month).   An employee must work or be on paid leave for an entire pay period to accrue sick leave.  Sick leave may be used for personal illness or disability or for absences due to medical appointments, or illness of an immediate family member.  Immediate family includes mother, father, children, spouse, sister, brother, step-parents, step-children or any other blood relative living within the household.   Employees have access to 48 hours of accrued sick leave to use for absences for the illness or death of an immediate family member. Thirty-three percent of an employee's available sick leave can be used to cover an FMLA absence for an eligible family member.

 

Virginia Sickness and Disability Program (VSDP)
(One year waiting period from date of hire for VSDP effective 2009)

Administrative faculty who participate in the Virginia Retirement System are eligible to enroll in VSDP.  Under the program employees are provided with sick leave and family and personal leave each calendar year.

The following reflects the rates for sick leave and family and personal leave according to full-time state service:
Sick leave for current full-time employees
Months of state service Sick leave hours/days
Less than 60 64 (8 workdays)
60 - 119 72 (9 workdays)
120 or more 80 (10 workdays)
Sick leave for new full-time employees
Employment Begin date Sick leave hours/days
January 10 - July 9 64 (8 workdays)
July 10 - January 9 40 (5 workdays)
Family and personal leave for current full-time employees
Months of state service Family Personal Leave hours/days
Less than 120 32 (4 workdays)
120 or more 40 (5 workdays)
Family and personal leave for new full-time employees
Employment Begin Date Family/personal leave hours/days
January 10 - July 9 32 (4 workdays)
July 10 - January 9 16 (2 workdays)

FOR MORE INFORMATION:

Click one of the following links:

Contact the Human Resources Office:
Central Virginia
Community College

3506 Wards Road
Lynchburg VA 24502-2498

Phone: 434.832.7611
FAX: 434.832.7626
Email: click here

Located in Appomattox Building, 1103